HR Reference Guide

VOTING (CIVIL LEAVE)

Civil leave (paid leave not taken from an employee's leave balances) to vote is granted, if:

  • An employee has requested leave to vote before the day on which the employee wishes to take the leave; and
  • It is impractical for the employee to vote before or after his or her work day.

The amount of civil to be granted is based on:

DISTANCE BETWEEN WORKSITE AND POLLING PLACE AMOUNT OF CIVIL LEAVE
Equal to or less than 2 miles      1 hour
Greater than 2 miles AND equal to or less than 10 miles      2 hours
Greater than 10 miles  3 hours

If an employee has not requested leave to vote before the day on which the employee wishes to take leave to vote and/or it is practical for the employee to vote before or after his or her work day, another type of leave (e.g., annual leave, compensatory time, leave without pay) may be requested.

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APPROVING/REJECTING LEAVE

Technical (step-by-step) guide: See the NEATS Timekeeping Module procedure (01.30.10) and NEATS tutorials.

When determining whether to APPROVE or REJECT a leave request or a leave entry on a timesheet, consider the following factors:

  • Is the reason stated for the leave an authorized use of that type of leave (in statute, regulation or policy)?
  • Do the notes (yellow sticky note image link on the timesheet) agree with the hours requested and information entered in the Additional Description: field?
  • Will you be violating any regulations or policies by approving or rejecting the leave?

See your agency's policies, procedures or regulations for any agency specific processes (e.g., required hard copy form).  See the NEATS Handbook for applicable payroll code(s).



CAN CIVIL LEAVE BE APPROVED FOR EARLY VOTING?

Yes.

ADDITIONAL RESOURCES



ASSOCIATED TOPICS