HR Reference Guide

ALTERNATIVE WORK SCHEDULE

NOT ALL AGENCIES AND POSITIONS ALLOW FOR USE OF AN ALTERNATIVE WORK SCHEDULE

A schedule different from a traditional 8:00 a.m. to 5:00 p.m. (with an hour lunch)/40-hour work week requested by an employee.

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ELIGIBILITY

An employee must have a signed Request for Variable Workday Schedule form on file with the employee's current agency.

Before agreeing to allow an employee to utilize an alternative work schedule, it is recommended that the following factors be considered:

  • Cost/benefit analysis;
  • Customer hours;
  • Scheduling limits;
  • Classes of positions allowed;
  • Supervision;
  • Systems/administrative support;
  • Security;
  • Energy conservation;
  • Attendance/leave; and
  • Lunch/rest periods.

An alternative work schedule can be tried on a trial basis.



HOW

An alternative work schedule should be documented in writing, with a copy provided to the employee and one kept by the agency.

For nonexempt employees, both the earning and using of flexible time must be offset in the same week (e.g., an employee normally scheduled to work from 8:00 a.m. to 5:00 p.m., works from 7:00 a.m. to 5:00 p.m. on Tuesday and 8:00 a.m. to 4:00 p.m. on Wednesday using the extra one hour worked on Tuesday to offset leaving one hour early on Wednesday).  Flexible time cannot be used in one week and the corresponding amount earned back (offset) in another week or vice versa.

80-HOUR VARIABLE WORK WEEK SCHEDULE

Employee must be covered by Section 7(k) of the Fair Labor Standards Act and NRS 284.180.

See your agency's policies or procedures for any agency specific process (e.g., required approval by appointing authority).



TYPES

  • Flexible Work Schedule - A set schedule that an employee may adjust to vary his or her arrival or departure time or take periods of time off during a work shift as long as the hours worked in a week equal the prescribed number of hours for the position (e.g., 40 hours) and the adjustments are approved by an employee's supervisor in advance.
  • Compressed Work Schedule - A fixed work schedule that allows for less than 10 workdays in a payroll period (e.g., four ten-hour workdays per week).


FORMS

Request for Variable Workday Schedule

Request for Variable 80-hour Work Schedule



ADDITIONAL RESOURCES