Reclassification of an existing position through the individual study process requires the presence of significant change.
An agency needs to notify the Governor's Office of Finance if it makes or anticipates making a significant change in the duties of a position or anticipates a reorganization which will require the reclassification of an existing position. New duties should not be assigned to an employee until funding is approved. If the Governor's Office of Finance denies funding, the Division of Human Resource Management will review the position to determine whether or not the position has experienced significant change, and if so, identify any higher-level duties that may need to be removed so that the current classification remains appropriate.
The Department of Administration's Enterprise IT Division (EITS) must approve the classification or reclassification of positions that perform mainly data processing functions in agencies that use services or equipment from EITS.
The individual study process begins with the submission of a Position Questionnaire (NPD-19). It is recommended that an agency's HR staff be contacted regarding the agency's protocol for submission. If an NPD-19 is submitted without an appointing authority's knowledge and/or approval, the Division of Human Resource Management will send a copy to the appointing authority for any comment and verification of the accuracy of the description of the duties and related information.