Reclassification of an existing position through the individual study process requires the presence of significant change, which may occur when there is a gradual change in duties and responsibilities assigned that are outside the scope of the current class specification and which results in the overall duties being described better by the specification for a different class.
Requests for reclassification due to reorganization must receive approval by the Department of Administration's Budget Division before the Division of Human Resource Management can take any action. Requests should be submitted directly to the Budget Division and the new duties should not be assigned to an employee until funding is approved.
The Department of Administration's Enterprise IT Division (EITS) must approve the classification or reclassification of positions that perform mainly data processing functions in agencies that use services or equipment from EITS.
The individual study process begins with the submission of a Position Questionnaire (NPD-19). It is recommended that an agency's HR staff be contacted on the agency's protocol for submission. If an NPD-19 is submitted without an appointing authority's approval, the Division of Human Resource Management will send a copy to the appointing authority for any comment and verification of the accuracy of the description of the duties and related information.