HR Reference Guide


As of July 1, 2021, some State employees are covered under Collective Bargaining Agreements (CBA), see the Division of Human Resource Management, Labor Relations Unit page for more information.  If you are in a job classification currently covered under a CBA, some of the terms and benefits of your employment may be different than the provisions outlined on this page. Please consult your CBA or agency's human resource for further information.


Interviewing candidates is one part of the recruitment process.  Prior to conducting an interview, a job analysis should be performed, (as necessary) a recruitment requested and an interview plan developed.

It is recommended that interviews be structured (i.e., a standard set of questions asked of all candidates).

Click on below headings for more information on this topic


  • Document decisions made about the selection process as they are made.
  • Select an interview panel.
  • Write behavioral questions based on the position's essential functions. 
  • Write the interview introductory statement to include a:
    • Explanation of interview format;
    • Brief overview of your organization; and
    • Brief description of the position. 
  • Write the interview closing statement to include:
    • Thanking the candidate;
    • Asking if the candidate has any questions; and
    • Explaining the notification process.
  • Prepare a benchmark guideline.
  • Provide interview panel members with questions, introductory and closing statements, benchmark guideline and score sheets.
  • Provide candidates with essential functions of the position.
  • Consistently interview all candidates.
    •  Ask follow up questions as necessary.
  • Document all candidates' responses to questions.


In most interviews, questions relating to the following topics are off limits:

  • religion
  • national origin
  • race
  • color
  • marital status
  • parental status
  • age
  • disability
  • gender
  • gender identity or expression
  • sexual orientation
  • pregnancy
  • genetic information
  • political affiliation
  • criminal record
  • financial/credit history